Exec Minutes 24-06-2014

Minutes of Executive meeting held 24th June 2014.
Present: K Scott, I Evans, A Bowron, J Freeman, S Frake, T Turner, S Ord, T Wade, (part)
Apologies: A Platten, C Baxter.
1 Minutes from last meeting.
Agreed.
2. Matters arising.
a) IKE raised the issue with regards to HMRC in that a further letter had been received claiming BSAFC still owed money. J Freeman had been in contact and it again relates to debts already paid. IKE will send a copy of the completion letter to J Freeman.
3. Correspondence.
a) Membership forms for both FA and NFA have been completed and returned. The FA’s “A” form was agreed and signed at the meeting and will be returned to the FA.
b) IKE reported that the first batch of registrations was sent to the NPL last week.
c) The new bench kit has been received and passed to Tom. A list of items in the kit room is to be presented to IKE by Jeff. We will then look at re-ordering tracksuits and training kit.
d) Colin Baxter had circulated information prior to the meeting relating to the quote from Lees. After discussion it was agreed to appoint Lees once again as our travel partner.
e) S Frake reported that the lease has been signed but we were awaiting the final completion, Steve was thanked for his efforts.
4. Football Matters.
a) Tom reported that 19 players were now signed, with one or two irons still in the fire.
b) Players had returned to training this night and were currently undergoing the fitness test run by Anna Castiaux.
c) Discussion took place regards shirt sponsorship. Issue to be discussed further with ARP.
d) From the list of wages agreed IKE would pass the P46’s to Tom for players to complete.
5. Clubhouse.
a) Tracy reported that a separate meeting had taken place regards the planning of the beer festival and that a further meeting will take place ref volunteers to help with the bar. Posters have been distributed and K Scott has a banner to be erected at the main gates.
b) IKE asked for details of Club House bookings for July, August and September.
c) AGM and open forum has been arranged for Thursday the 14th of August.
d) The Club House car park has been resurfaced and will require the loose chippings to be cleared up in the next 3-4 weeks
6. Supporters Club
a) Iain Charlesworth was happy to report that the pitch and first 11 player sponsorship was sold out prior to production. He was now in possession of the playing squad and felt confident that he could sell two sponsorships per player/staff member. Tom Wade mentioned that some players have already found sponsors that Iain would take note of.
b) Iain passed the season tickets to IKE. It was agreed by all that they were a very professionally produced (“credit card” type). Thanks were given to Iain. Season tickets would go on sale this week.
c) Signage for the dug outs and disable stand for the new sponsor will be in situ prior to the start of the season, again thanks to Iain and the supporters club members
d) Other ideas for fund raising were being looked at.
7. Any other business.
a) It was clarified that buildings insurance (football club) was in place whilst the current lease was in place. Once the new lease was in operation buildings insurance would be needed. It was further agreed that Tracy should look to renew the clubhouse insurance as and when due (July).
b) IKE reported that ideas were being put together for a re-vamp of the match day programme including new regular contributors. At the moment there are also two new programme advertisers.
c) IKE also reported that all companies, Port of Blyth, Fergyspace, Quantum Elite and Tynetec had all signed up for at least one further year of stand sponsorship.
d) The plans for the training area were progressing and further news would be reported on ARP’s return.
e) IKE reported that the offers have been sent out to the 19 interested candidates for the Blyth Spartans Scholarship.
8. Next Meeting.
a) To be confirmed.

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